Discover flexible spaces that adapt perfectly to your goals and technology that accommodates the most demanding presentation and communication requirements. Experienced Four Seasons support is on site to promptly respond to every need.

Over 2,415 square metres (26,000 square feet) of meeting and banquet space and access to the lovely and historic Chinzan-so Gardens provide a multitude of unique options for groups from eight to 700 at Four Seasons Hotel Tokyo.

Fifteen versatile function rooms combine beauty and technological sophistication to make any business meeting, social event or private celebration a more-than-special occasion.

Our gourmet banquet chefs specialize in innovative Western cuisine, as well as traditional Japanese and Beijing-style Chinese. Every moment is perfected to the finest detail with personalized Four Seasons service and support.

Technical assistance

All meeting spaces at the Hotel are fully equipped to support the most technologically demanding presentations, with advanced lighting, audiovisual and staging capabilities. Telecommunications and electrical hook-ups are designed to meet or exceed industry standards.

State-of-the-art audiovisual equipment includes:

• Lecterns with light and sound control
• Overhead projectors, LCD colour display panel, slide projectors
• Multi-image dissolve units and programmers
• Built-in screens and drape kits
• Video cameras, video projectors, video players
• Microphones, mixers, amplifiers
• Audio cassette players, CD players, reel-to-reel players
• Stands, carts, easels, flipcharts, laser pointer, speaker timer
• Personal computers and peripherals
• On-site technician
• Wired or wireless Internet access in meeting rooms

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Music and entertainment

Our Conference Service Managers will be happy to assist with setting up any type of music or entertainment for your meeting.

Receiving and maintenance

The Hotel features a full-service shipping and receiving office. All packages should be sent to the attention of the Conference Service Manager or Sales Manager. They will be stored in a separate conference storage area. Limited space is available for the storage of large items. Please time shipping to the date of your arrival.

Receiving dock
Please contact the receiving department or your Conference Service Manager for special arrangement for delivery of oversized packages or environmentally sensitive equipment.

Post-conference shipping
Shipping of post-conference materials may be coordinated through your Conference Service Manager.

Maintenance
The Engineering Department is available 24 hours a day for general assistance with lighting, room temperature control and minor repairs.

Destination management companies

Our Conference Service Managers can help accommodate your group’s special requests. For detailed information, please contact the Hotel directly. In addition, we recommend the following destination management companies:

JTB USA, Inc.

Manhattan Office

Telephone: 1 (212) 698-4929

Fax: 1 (212) 586-9686

Web site: http://www.jtbusa.com

Japan Event Services

12425 105th Place NE

Kirkland, WA 98034, U.S.A.

Telephone: 1 (425) 242-1540

Fax: 1 (425) 242-1530

Japan Event Services, Osaka Office

4-18 Higashino cho Korien

Hirakata-shi, Osaka 573-0085, Japan

Telephone: 81 (906) 376-5198

Fax: 81 (915) 242-1539

Ronnie Davis Productions

304 Hudson Street

New York, NY 10013, U.S.A.

Telephone: 1 (917) 925-5119 direct

Fax: 1 (212) 727-7103

US Mobile: 1 (917) 817-0958

Medetours Co. Ltd.

2-13-9-301 Mita

Minato-ku, Tokyo 107-0083, Japan

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Welcome amenities and VIP gifts

Special arrangements can be made for clients to purchase welcome amenities for their VIP guests, including:

• Traditional Japanese yukata (cotton robes)
• Sake set
• A happi coat branded with your logo. Happi coats are worn during festivals in Japan.
• Rare sake by Kekkeikan, Japan's oldest sake brewery.
• A tea set, used during tea ceremonies in Japan.

Spouse programmes

The Hotel offers a variety of activities of interest to spouses of meeting participants. The Concierge will provide detailed information on specially tailored spouse programmes, including the following:

• Ohanami picnic in the spring to see the cherry blossoms
• Shopping in the Ginza and visiting the Tasaki Pearl Gallery
• Tour to several workshops of Japanese traditional crafts: Daruma doll making, dowry chest making and Japanese doll making
• Visit to Japanese gardens and learning the art of Bonsai - cultivating miniature trees in pots of rocks
• A one-day trip to Kamakura, near Tokyo, one of the most historic cities in Japan

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Family programmes

We would be pleased to help arrange appropriate activities for visiting families.

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