Conference Planning
Discover flexible spaces that adapt perfectly to your meeting goals, along with technology that accommodates the most demanding presentation and communication requirements. Experienced Four Seasons support is on site to promptly respond to every need.
At Four Seasons Hotel New York, 9,584 square feet (891 square metres) of meeting and banquet space contains seven elegantly appointed, multi-purpose rooms, including a boardroom. Each room has a unique décor, and all are equipped with state-of-the-art audiovisual and sound equipment. Capacities range from 10 to 165 people for a reception and up to 154 people for a dinner.
Additionally, two Meeting Suites offer private conference facilities for focused business sessions, each complete with business workstations and private bathrooms.
Every event is distinguished by exemplary cuisine, expert support and personalized Four Seasons service to attend to the finest detail, from meticulous planning to successful conclusion.
Quick Reference
Time zone
GMT -5 hours
Eastern Standard Time
Language(s) spoken
English
Electrical system
Local voltage is 110 to 120 volts AC. Adapters available through the Concierge.
Technical Assistance
Audiovisual services play an important role in the overall success of your event. Our partner, Swank Audio Visuals, maintains an office on property and offers the technical expertise and equipment necessary to flawlessly deliver a spectacular event. Their services include, but are not be limited to:
- Experienced staff and professional technicians
- 3D designs and on-site renderings through SwankDraw
- Event consultation and show supervision
- LED, decorative and intelligent lighting
- Superior sound systems
- Video conferencing, webcasting and event archiving
- Technical and creative set design
- Computer data display
- Projection specialists
- Audio and video recording and duplicating
Music and entertainment
Your catering or conference services contact will be happy to assist with setting up any type of music or entertainment for your event.
Receiving and maintenance
The Hotel features a full-service shipping and receiving office. All packages should be sent to the attention of a group's name and your catering or conference services contact. They will be stored in a separate conference storage area. Limited space is available for the storage of large items. Please time shipping to the date of your arrival.
Receiving Dock
Please contact the receiving department or your catering or conference services contact for special arrangements for delivery of oversized packages or environmentally sensitive equipment.
Post-conference shipping
Shipping of post-conference materials may be coordinated though your catering or conference services contact.
Maintenance
The engineering department is available 24 hours a day for general assistance with lighting, room temperature control and minor repairs.
Destination management companies
Your conference services manager can help accommodate your group’s special requests. For detailed information, please contact the Hotel directly.
In addition, we recommend the following destination management companies:
Briggs Inc.
Shackman Associates
Welcome amenities and VIP gifts
Special arrangements can be made for clients to purchase welcome amenities for their VIP guests, such as wine, fruit baskets, champagne and truffles or New York-themed food and gift baskets.
Special Programs
Four Seasons Hotel New York is pleased to assist in organizing a program to fit the individual needs and budgets of each group.
Possibilities include:
- Chef's demonstrations
- Special-interest speakers
- Fitness and spa treatments
- Beauty consultants for specialized programs
- Fashion shows
- Yoga
- Fitness and health breaks
Family / Spouse Programs
Our Concierge is pleased to help arrange appropriate activities for visiting families.
complimentary services and amenities
For your meeting or incentive group:
- Registration and welcome area
- Notepads, pencils, pens, water and candies
- 24-hour support
