Conference Planning
Discover flexible spaces that adapt perfectly to your goals, along with technology that accommodates the most demanding presentation and communication requirements. Experienced Beverly Wilshire support staff is on hand to respond promptly to every need.
technical assistance
Audiovisual services play an important role in the overall success of your event. Our partner, Swank Audio Visuals, maintains an office on property and offers the technical expertise and equipment necessary to flawlessly deliver a spectacular event. Their services include, but are not be limited to:
- Experienced staff and professional technicians
- 3D designs and on-site renderings through SwankDraw
- Event consultation and show supervision
- LED, decorative and intelligent lighting
- Superior sound systems
- Video conferencing, webcasting and event archiving
- Technical and creative set design
- Computer data display
- Projection specialists
- Audio and video recording and duplicating
Conference planners will be happy to assist with setting up any type of music or entertainment for your meeting.
Receiving and maintenance
The Hotel features a full-service shipping and receiving office. All packages should be sent to the attention of the group's name and the name of the conference services manager. Packages will be stored in a separate conference storage area. Limited space is available for the storage of large items. Please time shipping to the date of the group's arrival, and schedule materials to arrive no earlier than three days prior to the meeting.
Receiving dock
Please contact your conference service manager for special arrangements for delivery of oversized packages or environmentally sensitive equipment.
Post-conference shipping
Shipping of post-conference materials may be coordinated through your conference service manager.
Maintenance
The engineering department is available 24 hours a day for general assistance with lighting, room temperature control and minor repairs.
Destination management companies
The Hotel's conference services team would be happy to refer you to a destination management company to meet your needs.
Welcome amenities and VIP gifts
Special arrangements can be made for clients to purchase welcome amenities for their VIP guests.
Spouse programs
Please contact the sales or conference services team to arrange a day of enjoyment for your spouse while you are in meetings. Options include anything from a day at the spa to private shopping and tours of Los Angeles.
Family programs
We will be pleased to help arrange appropriate activities for visiting families.
Some ideas may include:
- Disneyland
- Beverly Hills Trolley Tour
- California Science Center
