Conference Planning
Four Seasons Hotel Austin is widely recognized for its outstanding conference and banquet facilities, the sites of many of Austin's most prestigious events. The Hotel's spectacular lakeside setting also offers unrivalled opportunities for outdoor receptions or functions; access from the ballrooms to the lawns and terraces is effortless. An experienced Four Seasons conference services manager assumes responsibility for every aspect of your function to ensure the success of your meeting, reception or banquet.
Discover flexible spaces that adapt perfectly to your Austin meeting goals, along with technology that accommodates the most demanding presentation and communication requirements. Experienced Four Seasons support is on site to promptly respond to every need.
Technical assistance
Audiovisual services play an important role in the overall success of your event. Our partner, Swank Audio Visuals, maintains an office on property and offers the technical expertise and equipment necessary to flawlessly deliver a spectacular event. Their services include, but are not be limited to:
- Experienced staff and professional technicians
- 3D designs and on-site renderings through SwankDraw
- Event consultation and show supervision
- LED, decorative and intelligent lighting
- Superior sound systems
- Video conferencing, webcasting and event archiving
- Technical and creative set design
- Computer data display
- Projection specialists
- Audio and video recording and duplicating
Music and entertainment
Our conference services manager will be happy to assist with setting up any type of music or entertainment for your meeting.
Receiving and maintenance
The Hotel features a full-service shipping and receiving office. All packages should be sent to the attention of your conference services manager and reference your conference name. They will be stored in a separate conference storage area. Limited space is available for the storage of large items. Please time shipping to the date of your arrival.
Receiving dock
Please contact the receiving department or our conference services manager to make arrangements for delivery of oversized packages or environmentally sensitive equipment.
Post-conference shipping
Shipping of post-conference materials may be coordinated through your conference services manager.
Maintenance
The engineering department is available 24 hours a day for general assistance with lighting, room temperature control and minor repairs.
Destination management companies
Your conference services manager can help accommodate your group’s special requests. For detailed information, please contact the Hotel directly.
Welcome amenities and VIP gifts
Arrangements to purchase welcome amenities and gifts for your VIP guests, including items unique to Austin and the Texas Hill Country, can be made through our Conference Services department.
Spouse programs
Four Seasons Hotel Austin offers many activities to interest spouses of meeting participants. Some ideas include:
- City highlights tour
- Cooking class and demonstration with the Hotel's chef
- Hill Country winery tour
- LBJ Presidential Library tour
- LBJ Ranch tour
- Shopping transportation
- Spa days
- Texas State History Museum and IMAX Theatre
Family programs
We are pleased to help arrange activities and programs for children or families.
